Your team. The catalog. Same page.

Stop emailing files. Stop sharing logins. One workspace where editors process, reviewers approve, vendors upload, and stakeholders browse, without ever stepping on each other.

Core and Growth include unlimited internal workspace users
Supplier Portal on Growth and Enterprise
Enterprise OIDC SSO available
Member accessStudio FreelancerActivity history
Capabilities
ViewUploadEditApprovePublish
Scope
Folder · /ProductsWorkspace
Conditions
Workspace member requiredProduct access scopeExpires in 30 days
Audit loglive
Granted "View"14:32:09
Granted "Upload"14:32:10
Granted "Edit"14:32:12
Scoped to /Products14:32:13
Verified workspace membership14:32:15
Applied product access scope14:32:16
Saved member access · Studio Freelancer14:32:18
Can edit 1,204 assets · cannot publish
Roles · product scopes · permission expiry

7

System roles, including Vendor for Supplier Portal access

25

Supplier users included on Growth

Unlimited

Internal workspace users on Core and Growth

Visible

Activity history for workspace review

The day-to-day, after Studio.

The point isn't the role matrix, it's what the team stops doing and what they get back.

Stop emailing files around.

One workspace, one catalog. Vendors drop files into a portal, reviewers approve in-app, viewers grab what they need. The Slack-and-Dropbox shuffle is over.

Let stakeholders look without buying licences.

Core and Growth include unlimited internal workspace users. Marketers, merchandisers, and execs can browse and download without shared logins.

Add a teammate by email.

Invite by email and pick a role. The role sets what they can see, change, and approve.

Know exactly who approved what.

Every approval, rejection, and publish is logged with the member and timestamp. When a buyer asks why an asset went live, the answer is in the activity history.

Review a mistaken approval cleanly.

Wrong file approved? Review visible Studio version history, choose the appropriate Studio original, and record what changed before publishing again.

Bake the team into your workflow.

Workflows respect roles. Editors run workflows, Reviewers approve the output, and Viewers can see saved workflows but cannot run them.

Six workspace roles. Pick once, scope where needed.

Each role matches a real person on your team. For finer control, scope a Reviewer to a product, category, brand, or tag. Suppliers get the Vendor role in the Supplier Portal.

Owner

Owns the workspace.

The person who holds the workspace and the bill. The Owner has every permission, including payment methods and plan changes.

  • Everything an Admin can do
  • Payment methods and plan changes
  • Remove members from the workspace
Admin

Runs the team.

Runs the workspace day to day. Invites teammates, sets roles, manages settings and integrations, and approves assets. Admins can view billing but not change the plan.

  • Invite members and manage roles
  • Workspace settings and integrations
  • Approve assets and manage suppliers
Editor

Does the work.

The catalog operator. Uploads, runs AI tools and workflows, edits products, and pushes images to connected stores.

  • Upload, edit, and process assets
  • Run AI tools and workflows
  • Edit products and link assets
Reviewer

Approves.

Reviews supplier submissions, approves or rejects assets, and leaves feedback. Scope a reviewer to the whole catalog or to a product, category, brand, or tag.

  • Approve or reject assets
  • Comment on assets
  • See the supplier review queue
Uploader

Adds files.

Photographers and partners who add files and do basic edits. Uploaders cannot edit products, approve assets, or change settings.

  • Upload and edit assets
  • Use basic AI tools
  • Comment on assets
Viewer

Browses and downloads.

Merchandisers, marketers, and stakeholders who need to find files, not edit them.

  • Browse and search the catalog
  • Download assets
  • Comment on assets

Two kinds of access, no per-seat price.

Core and Growth include unlimited internal workspace users. Suppliers get Supplier Portal access instead of a workspace role.

Internal workspace user

For teammates who edit, review, or browse by role.

  • Owner, Admin, Editor, Reviewer, Uploader, or Viewer role
  • Unlimited on Core and Growth. Free has one workspace owner
  • The role sets what they can edit, approve, and download

Supplier Portal access

For suppliers, photographers, and partners.

  • Scoped to the products you assign
  • 25 supplier users on Growth, custom on Enterprise
  • Sees only the Supplier Portal, never your workspace

What your team does in here.

One workspace per brand or client.

Agencies and multi-brand teams keep clients fully isolated. Each workspace has its own assets, members, billing, and audit trail. Switch in one click.

  • Clients never see each other's files
  • Per-workspace billing for clean chargebacks
  • Roles apply to one workspace only

Invite the right people in the right way.

Two ways to add a person: invite a workspace member with a role, or give a supplier Supplier Portal access. Suppliers sign in to the portal, not to your workspace.

  • Email invites with role pre-selected
  • Core and Growth include unlimited internal workspace users
  • Supplier Portal access on Growth and Enterprise

Watch the room without the noise.

The activity feed shows uploads, approvals, AI runs, and edits in one place. Filter by member or by type of activity.

  • Activity feed across the workspace
  • Per-asset history. Every edit, every approver
  • Review visible workspace activity

In-house or vendor-led, the team model fits both.

Most teams run one of these. Some run both at once. The roles, scoping, and audit log hold either way without a redesign.

In-house catalog ops

Your team owns the catalog end to end. Editors process, Reviewers and Admins approve, and the workspace is the source of truth.

  1. 1Editors upload and run AI ops
  2. 2Reviewers spot-check and approve in batch
  3. 3Approved assets publish to Shopify or export
  4. 4Viewers download approved files

Vendor + reviewer split

Vendors and external photographers feed the catalog through a scoped portal. Your reviewers handle exceptions. Clean uploads sail through.

  1. 1Vendors upload files in the Supplier Portal, scoped to their products
  2. 2Validation auto-fixes the small stuff
  3. 3Reviewer queue handles edge cases, assigned by category, brand, or product
  4. 4Approved assets publish. Rejected ones get a reason and can be resubmitted

The questions team leads keep asking.

What is the difference between a workspace user and Supplier Portal access?

Internal workspace users edit, review, browse, or download according to their role. Core and Growth include unlimited internal workspace users, and Enterprise is custom. Supplier Portal access is for suppliers and photographers. It is scoped to the products you assign and never shows your workspace.

Can a person work across multiple workspaces with different roles?

Yes. Roles are per-workspace, so the same person can be an Admin in your apparel brand workspace and a Viewer in your home goods workspace. Switch workspaces from the sidebar.

How do approvals work? Can a reviewer approve anything?

Reviewer scope is configurable. You can grant approval rights for a specific product, a category, a brand, a tag, or the whole catalog. A reviewer assigned to 'Outdoor' can't accidentally approve apparel.

What happens to an editor's work when they leave the team?

Remove them from the workspace and their access ends. Their assets, approvals, and edits stay in the activity history. Nothing they uploaded or approved disappears.

Do you support Enterprise SSO?

Yes. Enterprise includes OIDC SSO, a security review, and SLA options.

Can I see who approved or published an asset months later?

Yes. Every approval, rejection, replacement, and publish is logged with the member and timestamp. Visible version history follows the current Free, Core, Growth, or custom Enterprise packaging.

Can vendors trigger workflows or just upload files?

Vendors upload files. Their uploads do not start workflows on their own. Your team runs workflows on accepted uploads.

How are paid plans gated: by seats, by features, or both?

Free includes one workspace-owner seat. Core and Growth include unlimited internal workspace users, with role-based product access. Enterprise packaging is custom and can include Enterprise OIDC SSO.

Related reading

Where to go next, depending on which side of the team setup you're tackling first.

Vendor portal & supplier access
Workflows that respect roles
DAM the team works inside
Agencies running many clients

Core and Growth include unlimited internal workspace users. Growth ($499/mo) adds supplier workflows, while Enterprise offers custom packaging and Enterprise OIDC SSO.

Bring the whole team in, without the licence sticker shock.

Editors run the catalog. Viewers grab approved files. Vendors stay scoped. One workspace, one bill, one audit trail.

25 free credits to start. No credit card required.